Bylaws

1. Membership fee in the Society shall be determined, from time to time, by the members at a general meeting. Any person residing in Alberta, and being of the full age of eighteen (18) years, may become a member upon payment of the said fee. Any person under the age of eighteen (18) years may in the same manner become a member upon payment of half of the said fee. 2. Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. If any member is in arrears for fees or assessments for any year, such member may be suspended at the expiration of six (6) months from the end of such year and shall thereafter be entitled to no membership privileges or powers in the Society until reinstated. Any member may be expelled or suspended from membership for objectionable or unseemly conduct or for any other cause which the Board may consider reasonable. 3. The President shall be ex-officio a member of all Committees. He shall, when present, preside at all meetings of the Society and of the Board. In his absence, the Vice-President shall preside at any such meetings, and in the absence of both a chairman may be elected by the meeting to preside thereat. 4. Board of Directors, Executive Committee or Board shall mean the Board of Directors of the Society. 5. The Board shall, subject to the by-laws or directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the Society, and meetings of the Board shall be held as often as may be required, but at least once every three months, and shall be called by the President. A special meeting may be called on the instructions of any two members thereof provided they request the President in writing to call such meeting, and state the business to be brought before the meeting. Meetings of the Board shall be called by ten days notice in writing mailed to each member or by three days notice by telegram or telephone. Any four members shall constitute a quorum, and meetings shall be held without notice if a quorum of the Board is present, provided, however, that any business transactions at such meetings shall be ratified at the next regularly called meeting of the Board; otherwise they shall be null and void. 6. It shall be the duty of the Secretary to attend all meetings of the Society and of the Board, and to keep accurate minutes of the same. He shall have charge of the Seal of the Society which seal whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of the death or inability of either to act, by the Vice-President. In case of the absence of the Secretary, his duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the Society and be under the direction of the President and the Board. 7. The Membership officer shall keep a record of all members of the Society and their addresses, send all notices of the various meetings as required, and shall collect and receive the annual dues or assessments levied by the Society, such monies to be promptly turned over to the Treasurer for deposit in a chartered Bank as hereinafter required. 8. The Treasurer shall receive all monies paid to the Society, and shall be responsible for the deposit of same in whatever Bank the Board may order. He shall properly account for the funds of the Society and keep such books as may be directed. He shall present a full detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual Meeting a statement duly audited as hereinafter set forth of the financial position of the Society and submit a copy of same to the Secretary for the records of the Society. The office of the Secretary and Treasurer may be filled by one person if any annual meeting for the election of officers shall so decide. 9. The Social Convener shall be responsible for the planning, coordination, and operation of any and all social functions of a public and private nature undertaken by the Society. He shall prepare and present to the next meeting of the Board, immediately following any such function, an accounting of all money spent or acquired in the operation of any such social function. 10. The Club Captains shall be responsible for the organization, instruction, and operation of all athletic teams sponsored by the Society, and shall have the final authority regarding the actual composition of such teams. In addition, the Club Captains shall be responsible for all on-field activities undertaken or sponsored by the Society, and for all athletic equipment owned by the Society. 11. The Junior Development officer shall be responsible for the organization, instruction, and operation of all junior athletic teams sponsored by the Society, and shall have the final authority regarding the actual composition of such teams. In addition, the officer shall be responsible for all on-field activities undertaken or sponsored by the Society, and for all athletic equipment owned by the Society, relating to the junior teams. 12. The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the Society elected for that purpose at the Annual Meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the Society. October 31st in each year shall be the end of the fiscal year of the Society. 13. The books and records of the Society may be inspected by any Society member at the annual meeting provided for herein or at any time upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Board shall at all times have access to such books and records. 14. This Society shall hold an annual meeting on or before the 31st of January in each year, of which meeting due notice shall be given to all members. At this meeting there shall be elected a President, Vice-President, Secretary, Treasurer (or Secretary-Treasurer), Social Convener, Club Captain-Men, Club Captain-Women, Junior Development and Membership. The officers and directors so elected shall form a Board, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting, provided it is so stated in the notice calling such meeting. Any member in good standing shall be eligible to any office in the Society. 15. Meetings of the Society may be called at any time by the Secretary upon the instructions of the President or Board by notice in writing to the last known address of each member, delivered in the mail eight days previous to the date of such meeting. A special meeting shall be called by the President or Secretary upon receipt by him of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such meeting, which shall be by letter to the last known address of each member, delivered in the mail eight days previous to the meeting. 16. Four members in good standing shall constitute a quorum at any meeting. 17. Any member who has not withdrawn from membership nor been suspended nor expelled as herein provided shall have the right to vote at any meeting of the Society. Such votes must be made in person and not by proxy or otherwise. 18. Unless authorized at any meeting and after notice of same shall have been given no officer or member of the association shall receive any remuneration for his services. 19. For the purpose of carrying out its objects, the Society may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the Society, and in no case shall debentures be issued without the sanction of an extraordinary resolution of the Society. 20. The By-Laws may be rescinded, altered or added to by an "Extraordinary Resolution" passed by a majority of not less than three-fourths of such members entitled to vote as are present in person, at a general meeting of which one month's written notice specifying the intention to propose the resolution as an extraordinary resolution has been duly given. (Last revised at the AGM, November 25, 2000)